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Snowmass 2001
The Future of High Energy Physics
BULLETIN
June 28, 2001
The level of interest expressed in Snowmass 2001 has been overwhelming. We expect about 1000 participants and are looking forward to an exceptionally productive Summer Study. Important arrival information may be found in this Bulletin; opening and plenary sessions are planned for Sunday and Monday, July 1 and 2. Working group organization activities will begin on Tuesday, July 3.
ORGANIZATION
The Summer Study will follow the format of the successful series of Summer Studies undertaken by the DPF in the 1980's to evaluate the future course of the U. S. high-energy physics program. These Snowmass Summer Studies proved invaluable in drawing the high-energy physics community together, and it is our hope that Snowmass 2001 will have the same effect in developing a coherent plan for the longer-term future for the U.S. high-energy physics program in the context of the international program. The Summer Study will start with two days of plenary talks. After that, the participants will participate in working groups and subgroups, which will be led by one or more conveners. These conveners will summarize the findings of their respective working groups in the final plenary sessions on Thursday and Friday, July 19 and 20. Tentative plans and schedules for some of the working groups are available on the Snowmass 2001 home page on the Web at:
http://www.snowmass2001.org
OPENING PLENARY SESSIONS
Plenary sessions will be held in the Anderson Ballroom at the Snowmass Conference Center located on the Snowmass Mall.
SUMMER STUDY OFFICE
The Summer Study Office will be located at the Top of the Village, unit Slope 210. The telephone number is 970-923-2703. The office will be open from 7:30 a.m. to 5:30 p.m. It will be equipped with copying machines, transparency-making equipment, and a Telefax machine. The telephone number for the Telefax is 970-923-8556.
REGISTRATION
Participants should formally register with the Summer Study after they have checked into their condominiums or hotels. Registration desks will be open as follows:
Saturday June 30 3:00 p.m. to 6:00 p.m. in the Snowmass Conference Center Lobby
Sunday July 1 7:30 a.m. to 4:00 p.m. in the Snowmass Conference Center Lobby
For all other times, participants should register at the Summer Study Office, Slope 210, at the Top of the Village.
MAILING ADDRESS
The mailing address for incoming mail (including Federal Express) is:
(Name)
APS Snowmass 2001
Top of the Village
P. O. Box 5629
855 Carriage Way (Snowmelt Road)
Snowmass Village, CO 81615
Phone: 970-923-3673
Mail and packages may be found alphabetically by last name in the mail slots in the foyer of the Summer Study Office.
MEETING ROOMS
Meeting rooms for working groups and subgroups will be scheduled all over Snowmass Village. It will be important to check locations daily. Specific meeting room assignments will be posted outside the Summer Study Office and in the Conference Center Lobby. Conveners are responsible for updating current working group agendas and posting them on the Snowmass 2001 web site.
COMPUTING
Access to remote computing resources along with local printing, will be provided at Snowmass. These services will be located in the Top of the Village, units Trails 109, 108, and 104. Go to http://snowmassserver.snowmass2001.org/annuncements.htm for details.
TRANSPORTATION
Access by Air
Snowmass Village is a mountain resort located at an altitude of nearly 3,000 m in the Rocky Mountains of Colorado, accessible via Denver's International Airport with connecting flights directly into the Aspen Airport, some four miles from the Village. If you prefer, you may fly into Denver and then take a shuttle bus to the Aspen Airport.
From Denver, take Colorado Mountain Express, telephone 800-222-2112. In June a van departs daily at 12:00 noon and 3:00 p.m.; in July vans depart at 12:00 noon, 3:00 p.m., and 6:00 p.m. The cost is $100 each way. Reservations should be made 48 hours in advance and prepaid. It takes approximately 4 hours for the trip with two 10-15 minute stops along the way (Vail and Glenwood Springs). Unless there are at least five people going to the same location in Snowmass, the van will make its last stop at the Aspen Airport.
From Aspen Airport, Colorado Mountain Express offers a curbside service and meets all incoming flights.
In addition, courtesy transportation between Aspen Airport and your place of lodging is generally available on the day of your arrival and departure. When you arrive at the Aspen Airport, you can call the following numbers to arrange for pickup:
Aspenwood Condominiums 970-923-2711
Chamonix Condominiums 970-923-5543
Crestwood Condominiums 970-923-2450
Enclave Condominiums 970-923-4601
Laurelwood Condominiums 970-923-3110
Lichenhearth 970-923-4350
Pokolodi Lodge 970-923-4310
Silvertree Hotel 970-923-3520
Snowmass Mountain 970-923-3900
Stonebridge Condominiums 970-923-4323
Stonebridge Inn 970-923-2420 (call ahead)
Tamarack Condominiums 970-923-4350
Terracehouse Condominiums 970-923-4350
Timberline Condominiums 970-923-4000 (call ahead)
Top of the Village Condominiums 970-923-3673
Wildwood Lodge 970-923-3550
Woodbridge Condominiums 970-923-4950
Woodrun Place Condominiums 970-923-5392
Timberline would appreciate at least a one-day advance notice so sufficient transportation arrangements can be made.
Access by Car
The easiest access by car is via Interstate Highway US 70 and Highway CO 82 from Glenwood Springs. The road to Snowmass Village turns off CO 82 to the west, some 8 miles north of Aspen. Follow the road all around the resort to your place of lodging. See map http://www-ppd.fnal.gov/conferences/snowmass01/info/snowmassvillage01.pdf
Local Transportation
Free shuttle service operates continuously around the Snowmass Village from about 7:45 a.m. to 8:00 p.m. A county bus service to and from Aspen operates daily between 7:15 a.m. and 11:30 p.m. For exact times, check the bus schedule posted at the Snowmass Mall. Cost of the county bus to Aspen is minimal. This bus also operates near the airport, across Highway 82, but they only allow carry-on luggage.
Rental Cars
Most major rental car agencies are located at both Aspen and Denver Airports. Nationwide Toll-Free Reservations and their Aspen numbers are as follows:
Avis 800-831-2847 (970-925-2355)
Budget 800-527-0700 (970-925-2151)
Hertz 800-654-3131 (970-925-7368)
Thrifty 800-367-2277 (970-920-2305)
ACCOMMODATIONS
You
should have already received your lodging confirmation. If you have made reservations but have not received a written
confirmation, please contact Complete Conference Coordinators (630-416-3030; info@cccmeetings.com)
immediately.
Check-In Procedures
During regular business hours, check in is at the office of the individual condominium or hotel in which you are staying. In the case of Top of the Village accommodations, the housing registration desk is located in the Gatehouse. Late arrivals will find their keys either on a rack outside the condominium office door or on its front desk. These keys will be clearly labeled by name and unit.
Condominium Furnishings
Since each unit is individually owned, the decor and furnishings will vary. However, every unit will have linens and a good assortment of cooking utensils. Maid service varies from property to property.
Telephones
All rooms and rental units are equipped with telephones. Local calls are free. For long distance calls the use of a credit card (or collect charge arrangements) is mandatory. Please come prepared.
Pets
Absolutely no pets are allowed in the condominium units.
Recycling
Snowmass now has facilities available to recycle aluminum cans, paper, and glass. Top of the Village will provide special receptacles for these items on the lower garage level of each building by the waste receptacles. PLEASE USE THEM. All of the other properties will remove these items if they are kept separated from trash and clearly marked for recycling. Please check with your property upon arrival to find out their recycling policy.
Payment of Lodging Bill
Every property sets its own policy
with regard to settlement of lodging accounts.
Some accept credit cards and others do not. It is recommended that you check with your property in advance
about their settlement policy.
SOCIAL PROGRAM
Several
social events are being planned for participants and their families. Details of these events will be announced.
A Welcome Reception will be held on Sunday evening, June 30, from 5:30 p.m. to 7:00 p.m. in the Snowmass Mall making many restaurants in the Mall easily accessible for dinner. All participants and companions are invited to attend the Reception.
A Get Acquainted Coffee for companions and family members will be held on Sunday morning, July 1 before plenary sessions begin.
A Mid-Snowmass Night Reception will be held on July 12 and an End of Run Party will be held on July 19.
GENERAL INFORMATION
Banking Services
The Alpine Bank of Snowmass (970-923-3600) has two facilities, one in the Snowmass Mall (970-923-4931) and the other at the Snowmass Center (by the Conoco Station). The bank will cash personal checks for a 5% service fee over the amount of the check, but there is a $5 minimum fee. ATM’s may be found in the Snowmass Mall and the grocery store at Snowmass Center.
Daycare
Camp Snowmass (800-525-6200, Ext. 4570), located in the Snowmass Mall, provides care for children 3 through 12.
Babysitting service is available through Super Sitters (970-923-6080). These are bonded babysitters, but they are quite expensive. The Snowmass Village Resort Association maintains a list of available baby sitters; call for information 970-923-2000.
Weather
Please remember that although the days in the mountains are generally warm and sunny, the evenings can be quite cool. In addition, the Colorado Mountains are known for their frequent afternoon rain and thundershowers. Please pack accordingly.
ORGANIZING COMMITTEE
(DPF/Fermilab) (DPB/PPPL)
Sally Dawson Alex
Chao
(Brookhaven) (SLAC)
Paul Grannis Alex
Dragt
(SUNY-Stony Brook) (Maryland)
David Gross Gerry
Dugan
(UCSB/ITP) (Cornell)
Joseph Lykken Norbert
Holtkamp
(Fermilab) (SNS)
Hitoshi Murayama Chan
Joshi
(LBNL) (UCLA)
Rene Ong Thomas
Roser
(UCLA) (Brookhaven)
Natalie Roe Ron
Ruth
(LBNL) (SLAC)
Heidi Schellman John
Seeman
(Northwestern) (SLAC)
Maria Spiropulu Jim
Strait
(Chicago) (Fermilab)
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